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Whistle Blowing Policy
The Group has put in place a whistle blowing policy and procedures (“Policy” ). This Policy provides employees with clearly defned processes
through which they may raise their concerns in good faith and in strict confdence with respect to suspected fraud, corruption, dishonest
practices or other similar matters which do not comply with the Groups standard operating procedures to the Head of IA, Exco and AC.
The Policy aims to encourage the reporting of such matters in good faith, with the confdence that employees making such reports will
be treated fairly and, to the extent possible, protected from reprisal.
The AC reviewed and approved the Policy and was satisfed that arrangements are in place for independent investigation of such matters
and for appropriate follow-up actions.
Shareholder Rights And Responsibilities
Shareholder Rights
The Company is committed to the regular and timely disclosure of information pertinent to shareholders. Announcements are made on a
timely basis, and within the prescribed periods, through the SGXNET as well as through press releases to the relevant media, if necessary.
The same are also uploaded onto the Company’s website and disseminated by email to subscribers to news alerts.
Communication with Shareholders
The Company holds analysts briefngs for quarterly and full year results with the presence of the CEO, CFO and senior management
to answer relevant questions that the analysts may have. In addition, we also hold analysts conferences and teleconference calls to
communicate important corporate developments such as mergers and acquisition announcements.
Apart from these forums, we hold frequent dialogues through meetings, telephone and video conference calls with the investing community
to facilitate their understanding of the Group’s business model and growth strategies. We also attend road shows and investment
conferences to communicate with the investment community.
As part of the engagement with the investing community in 2012, we took several key shareholders and analysts on site visits to our
sugar operation in South Sumatra as well as the new Tanjung Priok refnery in Jakarta.
Conduct of Shareholder Meetings
The Company supports the Code’s principle to encourage the participation of shareholders at the General Meetings. All shareholders
are given the opportunity to attend and vote at General Meetings. They can vote in person or by proxy if they are unable to attend the
Meetings in person.
The Directors of the Company, as well as the external auditors are in attendance at the General Meetings to address any queries
from shareholders.
Dealings in the Company’s Securities
In compliance with Rule 1207(19) of the SGX-ST Listing Manual, the Group has adopted an Internal Code with regard to dealings in
the securities of the Company by its offcers. The Company restricts its offcers to deal in any of the Company’s securities on short-term
considerations and are prohibited to deal in any of the securities of the Company at any time when in possession of any unpublished
price-sensitive information in relation to those securities and during the period two weeks before the announcement of Group’s quarterly
and half yearly fnancial results and one month before the announcement of Group’s full year fnancial results. Directors and employees
are expected to observe the insider trading laws at all times even when dealing in securities within permitted trading period.
Indofood Agri Resources Ltd. • Annual Report 2012 55