Group Overview Operation and Financial Review Financials Sustainability and Governance Other Information Indofood Agri Resources Ltd. 50 Corporate Governance The Company provides for separate resolutions at AGMs on each distinct issue. All the resolutions at the AGMs are single item resolutions. Should any resolutions need to be bundled, the Company will explain the reasons in the notice of general meeting. Detailed information on each resolution in the AGM agenda is in the explanatory notes to the AGM Notice in the Annual Report. The Company Secretary prepares the minutes of the AGM, which capture the substantial and relevant comments or queries (if any) from the meeting attendees relating to the agenda of the AGM and responses from the Board and Management. These minutes will be made available on the Company’s IR website and SGXNet within one month from the date of the AGM. Dealings in The Company’s Securities In compliance with Rule 1207(19) of the SGX-ST Listing Manual, the Group has adopted an Internal Code governing dealings in the securities of the Company by its officers. Among other restrictions, the Company’s officers are prohibited from dealing in the Company’s securities on short-term considerations when they have possession of any unpublished, price-sensitive information about the Company’s securities and during the period commencing one month before the announcement of the Group’s half-year and full-year financial results. The Company issues reminders to its Directors, officers and relevant employees on the restrictions in dealing in the listed securities of the Company during the period commencing one month before the announcement of the Group’s half-year and full-year financial results. Apart from the foregoing, the Directors and employees are reminded and expected to observe the insider trading laws at all times, even when dealing in securities outside the prohibited trading periods, and to refrain from short-term dealings in the Company’s securities. MANAGING STAKEHOLDER RELATIONSHIPS PRINCIPLE 13: Engagement with Stakeholders The Group’s agribusiness operations are constantly exposed to rapidly changing opportunities and risks related to the environment, communities and stakeholders. These opportunities and risks are addressed through formal management processes, an open and responsible work culture, and partnerships with key stakeholders, which include local communities, customers, suppliers and civil society organisations. Steps are taken to improve operational efficiencies and innovations as part of the Group’s pledge towards sustainable agriculture, community development and workplace safety. In line with the Board’s commitment to maintaining high ethical standards, the Company has established the following corporate policies: (1) Code of Conduct and Company Culture The Company adopts Indofood’s Code of Conduct and core values. The Code of Conduct includes two policies on Company Business Ethics and Employee Work Ethics. The core values of Indofood are Discipline, Integrity, Respect, Unity, Excellence and Innovation. Sharing the same company culture as PT ISM allows the Company to engage with stakeholders and conduct its businesses in a manner that is consistent with its parent company. The Code of Conduct and core values are regularly communicated and reinforced among staff through various channels of communication and engagement platforms. They are also easily accessible by all employees on the Company’s website. Any violations of the Code of Conduct are deemed to be a breach of the employment contract and could lead to disciplinary actions or dismissal. (2) Sustainable Agriculture Policy The Sustainable Agriculture Policy applies to all the Company’s operating units, plasma smallholders and third-party CPO suppliers. It sets out how the Company achieves responsible and traceable supplies, taking into consideration the risks and opportunities arising from the ESG factors, as well as interactions with different stakeholder groups.
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